All expenses incurred by your tenants are compiled into Orders, which can be accessed on the customer page or through the Billing section.
In addition to the status of orders, it is important to note that Orders are created to track and manage all expenses incurred by your tenants. These expenses can include rent, utilities, maintenance fees, and any other charges related to the property. By compiling these expenses into Orders, you can easily keep track of all financial transactions with your tenants.
The status of Orders helps you understand where each expense stands in the invoicing process:
- Confirmed: Orders with a status of Confirmed are expenses that have been recorded but are waiting to be invoiced to the tenant. This status indicates that the expense has been recognized but has not yet been included in an invoice.
- Booked: When an expense is Booked, it means that it has been included on an invoice and is ready to be sent to the tenant for payment. This status shows that the expense has been officially documented and accounted for in the billing process.
- Archived: Orders that are Archived are expenses that have been stored behind the scenes without being invoiced. This status is useful for keeping a record of expenses that may not need to be invoiced immediately but still need to be tracked for future reference.
- Draft: Orders in Draft status are expenses that are almost ready to be invoiced but are currently on hold in a draft invoice. This status allows you to review and make any necessary adjustments before finalizing the invoice for the tenant.
By understanding the status of Orders and how they relate to expenses incurred by your tenants, you can effectively manage your billing process and ensure that all financial transactions are properly documented and accounted for.