Configure and explore the functionality of Blue ID within Zapfloor.
To configure and explore the functionality of Blue ID within Zapfloor, start by requesting a Blue Id integration with the Zapfloor support team.
Once the synchronization with your Blue ID environment is complete, navigate to the Integrations and Door Access section. Here, you can verify the synchronization of Users, Locks, and Lock Groups with your Blue Id environment, which is usually already synced and ready for setup.
Step 1: Once you have requested for a Blue Id integration with the Zapfloor support team and the synchronisation is done with your Blue Id environment, you can go to Integrations and Door Access.
Step 2: Once you are here you can check whether the Users, Locks and Lock Groups are synched with your Blue Id environment. Usually that is already synched and ready to be set up.
Step 3: Now you can go to Lock Groups and here you will have all the lock groups listed that are synced with your Blue Id environment. Please click on the magnifying glass and you can immediately see which lock it is connected to.
Note: The lock groups appear together for all of your locations in the same list
Step 4: After checking this, you can click on Resources and choose which Unit, Meeting Room or Standard Contracts should this Lock Group be assigned to. You can assign multiple targets at the same time to one Lock Group
A little explanation of how it works with the Resources:
Units: It's best to assign a Lock Group to a unit when a customer should have access to a specific office (unit in Zapfloor).
Meeting Rooms: Assign a Lock Group to one or more Meeting rooms when a user needs to have access to the necessary locks when he/she makes a reservation.
Standard Contracts: It's best to assign a Lock Group to a Standard Contract when you want all the users who have a running contract with you to be able to access common areas (for ex: the main entrance to the building, the lobby, kitchen etc)
Step 5: If you go to Settings, you can set up the buffer times for start and end times for the meeting room and hot desk bookings which will allow the users to be able to access the doors accordingly.
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When a meeting room or a hotdesk booking has been made, an access group will be automatically made for the duration of the booking taking also into consideration the buffer times you have set up in the settings
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An access group for all running contracts/subscriptions is automatically made for your member customers. So as long as the contract/subscription is running, the access group will be active
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If you need specific users from a member customer to have access based on the contracts and not all users then you can simply go to Customer > Contracts/Subscriptions > Users > Add the users you want to give access to. After doing this, the other users will not be part of the Access Group of the contract/subscription