To utilize the optional meeting feature (specifically for operators), you have the option to mark a meeting or event request as optional if it has not been confirmed yet using the meeting room booker.
Scheduling an optional meeting
Navigate to the Calendar tab and begin creating a new meeting. Once your meeting details are entered, you have the option to designate the meeting as optional by simply toggling the "Optional" switch.
Confirming an optional meeting
You can easily identify an optional meeting by the diagonal stripes displayed on the meeting request.
When you open the meeting, you will find an "approve" button that allows you to change the meeting status from optional to confirmed with just a click.
Automated approval
Automated approval of an optional meeting can occur when utilizing zapfloor's lead manager and the Scrive integration for online signatures. In this case, the optional meeting will automatically be confirmed once the quote for the meeting is signed.