Swapping a meeting to a different meeting room is a simple process that can be done through the Calendar.
To swap a meeting to another meeting room, start by accessing the Calendar and clicking on the specific meeting you wish to move. Once you have selected the meeting, look for the Swap function. This feature allows you to seamlessly transition the meeting from its current room to a different one.
When you initiate the Swap process, you will first be prompted to choose the new meeting room where you want the meeting to take place. This step ensures that you can easily relocate the meeting to a more suitable or available space.
After selecting the desired meeting room, the system will then analyze the implications of the swap. This includes checking for any scheduling conflicts or changes in pricing that may arise from moving the meeting to a new location.
To finalize the swap and update the booking accordingly, simply click on the swap button. This action will immediately transfer the meeting to the new room while adjusting the associated details such as room availability and pricing. With the Swap function, you can effortlessly manage and optimize your meeting room bookings for maximum efficiency.