Reporting - Unit bookings

1. Purpose of the report

The Desk Bookings report provides an overview of hot desk usage for the selected period and locations.

In Zapfloor, units can be used for different purposes, such as an office or a desk. An office is a dedicated, enclosed workspace typically rented or allocated to a business or team, while a desk is an individual workspace within a shared or open area that can be booked or assigned to one person at a time.

The report focuses on desk booking activity, showing how many desks are available, how many bookings were made or cancelled, how booking activity changes over time, and how bookings are distributed across units and weekdays. All figures are based on the same dataset, so tiles, charts, tables, and exports should show consistent results when the same filters are applied. The report focuses on booking activity and does not include occupancy percentages or other occupancy-related information.

2. Filters

Filter	Explanation
Date	Limits the report to reservations whose booking date falls inside the selected date range.
Subscription-held units	Lets the user choose whether units held by subscription are excluded or included in the report.
Location	Limits the report to the selected location or locations. Users only see locations they have access to. If only one location is available to the user, this filter may be hidden.
Zone	Limits the report to the selected zone or zones.
Unit type	Limits the report to the selected unit type or types.

3. Important calculation rules

The report is based on desk reservations that match the selected filters, with the date filter using the reservation booking date. Capacity reflects the current active setup, meaning active units and spots are based on what is currently active rather than historical capacity. Cancelled reservations are shown in the Cancelled reservations tile and included in Total reservations, but are excluded from the other charts, tables, and figures. Access rights also apply, so the report only includes locations the operator can access. You can choose whether subscription-held units are included or excluded using the available toggle. The report focuses on booking counts, trends, and reserved hours and does not include occupancy percentages.

4. Top tiles, charts and tables

Tile/Chart/Table	Explanation
Total active units	Shows how many active units are available for hot desking within the selected filters. It counts units that are not archived and have hot desking enabled, after applying the selected filters. This is based on the current active unit setup, not historical capacity for the selected date range.
Total active spots	Shows how many active desk spots are available within the selected filters. It counts active desk spots linked to the filtered units. This is based on the current active spot setup, not historical capacity for the selected date range.
Confirmed reservations	Shows how many confirmed desk reservations match the selected filters. It counts reservations with confirmed status in the filtered dataset. Cancelled reservations are not included.
Cancelled reservations	Shows how many cancelled desk reservations match the selected filters. It counts reservations with cancelled status in the filtered dataset.
Total reservations	Shows the total number of desk reservations within the selected filters. It counts all reservations in scope, including confirmed and cancelled reservations.
Avg days between create and reservation	Shows how far in advance desks are booked on average. It's calculated as the average of reservation date minus booking creation date across all reservations in scope.
Spots per unit	This table gives an overview of the current active desk capacity per hot desk-enabled unit for the selected filters. Capacity is not historical: it reflects the units and spots that are active now.
Avg bookings per weekday	This bar chart shows the average number of bookings for each weekday within the selected date range, with Monday through Sunday shown on the X-axis and the average number of bookings on the Y-axis. The average is calculated by dividing the number of bookings for each weekday by the number of times that weekday occurs within the selected date range.
Bookings per day	This line chart shows the number of bookings made on each date within the selected period, with the dates shown on the X-axis and the number of bookings on the Y-axis. The values are calculated by counting the reservations based on their booking date.
Bookings per week	This line chart shows the number of bookings made in each calendar week within the selected period, with the weeks shown on the X-axis and the number of bookings on the Y-axis. Bookings are counted based on their booking date, with each week running from Monday through Sunday.
Daily drill down	This table provides detailed daily booking information at unit level for the selected filters.

Note : The report data is live. It shows current data each time the report loads. Reloading updates the information.